Public Record Request Status

ID Current Status Date Received Status Detail
2640 Referred 03/19/2019 3/19/19 - Referred to KCSO. - TCM
2639 Closed 03/19/2019 3/19/19-Reffered to king county records for documents. AK
2638 Closed 03/15/2019 3/18/2019 - Lita sent responsive records via email to requestor. - TCM
2637 Closed 03/13/2019 3/14/19-No responsive records sent king county records request information. AK
2636 Closed 03/13/2019 3/13/19 - Record sent by Communications Manager Sharon Gavin. Requestor withdrew request via email after receiving responsive record. Marking request as Completed instead of Withdrawn due to this. - TCM
2635 Closed 03/13/2019 3/14/19-Sent documents via Hightail. AK
2634 Closed 03/13/2019 3/13/19 - Request received via email by Stephanie Sullivan and Permit Tech emails. Permit Center Manager Darci Donovan worked to located records and found none, replying to the requestor of such and informing them of how to submit records requests via the website. - TCM
2633 Pending 03/13/2019 None
2633 Deleted 03/13/2019 This is a duplicate entry.
2632 Pending 03/13/2019 3/14/19-Email sent advising we will pull file from storage. AK
2631 Closed 03/12/2019 3/13/19 - Located no records responsive to request. Emailed requestor such and closed request. - TCM
2630 Closed 03/12/2019 3/12/19 - Sent requested records via Hightail. Emailed requestor and closed request. - TCM
2629 Closed 03/12/2019 3/14/19-Emailed no responsive records. AK
2628 Closed 03/12/2019 3/14/19-Emailed requested documents via Hightail. AK
2627 Closed 03/12/2019 3/12/19 - Emailed with update and expected completion date of Apr. 9, 2019. Referred to King County as they may have the records. - TCM 3/15/19 - Informed that the GIS maps are working again but we had no data for the requested parcel. Referred to KC again and closed request as we have no responsive records. - TCM
2626 Closed 03/11/2019 3/12/19 - Sent RUE2018-00074 file from TRAKiT to requestor via Hightail. Emailed requestor and closed request. - TCM
2625 Closed 03/11/2019 3/11/19 - Sent responsive records from TRAKiT via Hightail and closed request. - TCM
2624 Closed 03/11/2019 3/11/19 - Informed of ransomware attack and unavailability of GIS tools. Referred to Samm Plat and NESSWD for water/sewer as-builts. Will look for paper records in meantime but GIS tools expected to be operational again by 4/9/19 which is the expected completion date. - TCM 3/15/19 - Reported that GIS tools are working again and closed request. - TCM
2623 Closed 03/11/2019 3/11/19 - Informed of ransomware attack and unavailability of GIS tools. Referred to Samm Plat and NESSWD for water/sewer as-builts. Will look for paper records in meantime but GIS tools expected to be operational again by 4/9/19 which is the expected completion date. - TCM 3/15/19 - Sent email reporting that the GIS tools are working again and closed request. - TCM
2622 Closed 03/11/2019 3/11/19 - Sent responsive records via email and closed request. - TCM
2621 Closed 03/10/2019 3/11/19 - Sent project file from TRAKiT for RUE2015-00049 via Hightail and closed request. - TCM
2620 Closed 03/09/2019 3/12/19 - Sent Hightail link to KC ELST Segment 2B 90% plans file via email and closed request. - TCM
2619 Pending 03/07/2019 3/13/19 - Provided expected first installment date of 4/26/19 and expected completion date of 7/12/19. Also requested clarification. - TCM 3/14/19 - Received clarification and added to request text. - TCM
2618 Pending 03/06/2019 None
2617 Closed 03/06/2019 3/11/19 - Sent responsive records via Hightail and closed request. - TCM
2616 Closed 03/06/2019 3/6/19 - Checked with Permit Center for most recently approved BLA. Once located, downloaded all records in TRAKiT for BLA2018-00593 and sent to requestor via Hightail. Emailed requestor and closed request. - TCM
2615 Closed 03/05/2019 3/5/19 - Spoke with Mr. Coakley via phone after he left Lita a voicemail inquiring on the status of his request. We had no record of it and requested he submit it. He did which is this PRR, #2615. I provided the requested records from TRAKiT and also provided responsive email communications. Sent via Hightail and closed request. - TCM
2614 Pending 03/05/2019 3/12/19 - Provided expected completion date of 5/3/19 with expected first installment date of 3/22/19. - TCM 3/19/19 - Informed requestor that all records require attorney review for exemptions and there will not be an installment on 3/22. - TCM
2613 Closed 03/04/2019 3/11/19 - Informed of ransomware attack and unavailability of GIS tools. Referred to Samm Plat and NESSWD for water/sewer as-builts. Will look for paper records in meantime but GIS tools expected to be operational again by 4/9/19 which is the expected completion date. - TCM 3/15/19 - Informed that GIS maps are available again and closed request. - TCM
2612 Closed 03/04/2019 3/11/19 - Sent responsive records via Hightail and closed request. - TCM
2611 Closed 02/28/2019 3/7/19 - Provided first installment of records via Hightail. Expected completion date is 3/29/19. - TCM 3/11/19 - Sent final installment of records via Hightail. Closed request. - TCM
2610 Closed 02/27/2019 2/27/19 - Downloaded all possibly responsive records from read-only version of TRAKiT. - TCM 3/6/19 - Identified responsive record and emailed it to requestor. Closed request. - TCM
2609 Pending 02/27/2019 3/6/19 - Emailed requestor and provided Permit Center number for information requests. Provided 5/31/19 as an expected completion date with an expected first installment date of April 5, 2019. - TCM
2608 Referred 02/26/2019 2/26/19 - Referred to KCSO. - TCM
2607 Closed 02/25/2019 2/27/19 - Spoke on phone with requestor - made appt. for 2/28 to review records from TRAKiT to determine which are of interest. - TCM 2/28/19 - Provided requested records in paper and digitally (scans of paper due to ransomware precautions). Closed request. - TCM
2606 Closed 02/20/2019 2/27/19 - Provided expected completion date of 3/29/19. - TCM 3/14/19 - No responsive records located. Closed request and emailed request. - TCM
2605 Closed 02/20/2019 2/27/19 - Provided expected completion date of 3/29/19. - TCM 3/15/19 - Provided as-builts available online via email. Requestor informed that this satisfies the request and it may be closed. - TCM
2604 Closed 02/15/2019 2/25/19 - Provided expected completion date of 5/10/19 and that first installment is available now along with options for receiving the files. - TCM 3/14/19 - Sent records via Hightail. Scanned records from Iron Mountain. Awaiting return of network drive to finish search for responsive records. Update and/or next installment expected by 4/15/19. - TCM 3/19/19 - Sent file for BA2004-00352 from Archivist Scans via email and closed request. - TCM
2603 Closed 02/14/2019 2/22/19 - Emailed with expected completion date of April 5, 2019. - TCM 3/15/19 - Provided storm as-builts now that GIS tools are available. Still awaiting network drive restoration to search for scanned permit files. - TCM 3/19/19 - Provided scanned permit file for BLD2002-00350 via Hightail. They did not include requested plans. Closed request. - TCM
2602 Closed 02/08/2019 2/8/19 - Request received via voicemail to Teresa Smith and forwarded to City Clerk's Office for follow-up and fulfillment. 2/14/19 - Spoke with Mr. Ziegler over phone, clarified request, and logged into PRR tracking system. Scanned and sent requested records via Hightail. - TCM
2601 Abandoned 02/06/2019 2/6/2019 - Request received via email with PDF public records request form attached. Unable to open or download files at present due to advisement from IT due to cyber attack. Requested Requestor to resubmit request via online form so we can access it. - TCM 2/13/2019 - Did not receive request via online form. Downloaded request as 5-day letter was due and inputted into this online system. Sent 5-day letter requesting clarification and providing expected completion date of October 29, 2019 if none received. - TCM 3/14/19 - Request withdrawn by requestor. - TCM
2600 Closed 02/13/2019 2/21/19 - Emailed requestor with expected completion date of 3/22/19 - TCM 3/6/19 - Provided responsive records via Hightail. Emailed requestor and closed request. - TCM
2599 Referred 02/12/2019 2/12/2019 - Referred to KCSO. - TCM
2598 Closed 02/11/2019 2/11/19 - Request received by Mayor Malchow and forwarded to City Clerks for fulfillment. Located no responsive records to request. Emailed requestor and closed request. - TCM
2597 Closed 02/11/2019 2/25/19 - Sent email informing that there are no records responsive to the request. - TCM
2596 Referred 02/08/2019 2/8/19 - Referred to KCSO. - TCM
2595 Pending 02/06/2019 2/8/19-Emailed expected completion date 3/18/19. AK 2/25/19 - Sent email update providing options for receiving responsive records. - TCM 3/6/19 - Sent electronic files via Hightail. Awaiting response for whether paper files are of interest. If no response received by 4/5/19, will provide them for 30 days. Will need to recall box DCD642 from Iron Mountain. - TCM
2594 Closed 02/03/2019 2/5/19-Email sent referring them to check with King County Records for as-builds. Follow up by 3/15/19 for potential responsive records. AK 2/25/19 - Emailed update on request, informing that no responsive records were located. Referred to King County as home was constructed prior to Sammamish incorporation. - TCM
2593 Referred 02/02/2019 2/11/19 - Located no records responsive to request. Referred to King County in case they have any. Email was returned with message stating the requestor's email box is full. Will attempt to call requestor when in the office on 2/12 or 2/13 depending on weather. - TCM
2592 Pending 02/01/2019 2/8/19 - Provided expected completion date of April 5, 2019. - TCM
2591 Closed 01/29/2019 1/31/19 - No responsive records to a memo were located. Sent audio file for meeting via Hightail and closed request. - TCM
2590 Closed 01/28/2019 1/28/19 - Request received via email. Provided link to Hightail for installment 1 of PRR #2504. - TCM
2589 Abandoned 01/24/2019 1/31/19 - Provided expected completion date of March 1, 2019. - TCM 2/25/19 - Provided an update, informing that responsive records are available. Awaiting response on how to provide them. - TCM 3/1/19 - Requested response by 3/26 or request will be considered abandoned. Requestor responded and withdrew request. - TCM
2588 Closed 01/23/2019 1/30/19 - Provided expected completion date of Feb 8, 2019. - TCM 2/8/19 - Provided updated expected completion date of Feb. 15, 2019. - TCM 2/11/19 - Provided a PDF of the responsive record, however waiting for response from requestor as to whether the original is sought. We can only produce this once able to perform email searches again, likely in March or April due to cyber attack. - TCM 3/11/19 - Sent responsive record via Hightail and closed request. - TCM
2587 Closed 01/17/2019 1/17/19 - Request received by Anjali Myer via email and fulfilled the same way. - TCM
2586 Closed 01/17/2019 1/17/19 - Request received and fulfilled via email by Tony Hudson. - TCM
2585 Abandoned 01/22/2019 1/29/19 - Sent email stating that we may be able to search for electronic records by 2/8/19 or paper/mylars should he wish. Awaiting feedback on this, otherwise will work to provide electronic ASAP. - TCM 1/30/19 - Requestor received needed records elsewhere and withdrew request. - TCM
2584 Pending 01/22/2019 1/29/19 - Scanned and emailed site plan via email and closed request. - TCM 2/25/19 - Updated requestor that responsive records have been located and provided options to receive them. Awaiting response. - TCM 3/1/19 - Requested response by 3/26 or request will be considered abandoned. Received response - sent image version of file per instructions from IT since can't send PDF at present. Will print paper plans for requestor on 3/4. 3/4/19 - Printed paper copy of plans and sent PDF via Hightail as IT advised it is now safe. If paper copy not retrieved by 4/4/19, will close request. - TCM
2583 Closed 01/21/2019 1/29/19 - Provided expected completion date of March 1, 2019. - TCM 1/30/19 - Fulfilled by Permit Center. Closed request. - TCM
2582 Closed 01/18/2019 1/28/19 - Sent email with expected completion date of March 1, 2019. - TCM 1/30/19 - Fulfilled by Permit Center. Closed request. - TCM
2581 Closed 01/17/2019 1/22/19: Sent requested documents via HIGHTAIL. LH
2580 Pending 01/17/2019 1/25/19 - Sent email with expected first installment date of 2/22/19. - TCM 2/22/19 - Sent installment 1 of records. Installment 2 expected by March 1, 2019. Requested clarification for question #14. If not received by 3/25, 2019, will consider that question abandoned. - TCM 3/8/19 - Sent final installment of records. Still awaiting clarification as noted in note from 2/22. - TCM
2579 Closed 01/17/2019 1/23/19 - Provided expected completion date of 2/8/19. - TCM 1/31/19 - Referred to KC as they are more likely to have the requested records. Will keep request open until we are able to complete a search through the City's records. - TCM 2/25/19 - Was able to search TRAKiT and archival spreadsheet and found no records responsive to request. Closed request as we are unable to fulfill it. - TCM
2578 Referred 01/17/2019 1/17/19-Emailed requestor and referred them to contact permit center since they are asking a question not asking for records. AK
2577 Pending 01/17/2019 1/23/19 - Provided expected completion date of 2/8/19. - TCM 2/7/19 - Provided updated expected completion date of 3/8/19. - TCM 2/25/19 - Provided update with options to retrieve requested plans. - TCM 3/6/19 - Requestor's father, Mr. Brian, called and requested to view the permit file at City Hall. Made appt. for 1pm today. Reviewed records related to septic and site plans with requestor's father. Advised to make an appt with a planner to have technical questions answered. Will work to ensure appt is made by 3/8. Printed 2 pages for requestor and sent 2 files via Hightail (Final FIF and Approved Plans). Emailed requestor and Mr. Brian and closed request. - TCM
2576 Closed 01/16/2019 1/23/19 - Provided expected completion date of 2/8/19. - TCM 2/8/2019 - Provided updated expected completion date of 3/22/2019. - TCM 3/11/19 - Provided responsive records via Hightail and closed request. - TCM
2575 Closed 01/16/2019 1/23/19 - Provided expected completion date of 2/8/19. - TCM 2/7/19 - Provided updated expected completion date of 3/8/19 - TCM 3/4/19 - Received report from Darci - sent via Hightail. Emailed requestor and closed request. - TCM
2574 Closed 01/16/2019 1/22/19 - Paper plans available at City Hall for inspection. Awaiting response of whether entire set needs to be scanned or if requestor would like to review at City Hall and request scans or copies at that time. If no response by 2/21/19, will close request. - TCM 2/8/19 - Requestor made appt to review paper plans at City Hall with Sr. Planner Tracy Cui on 2/13/19. - TCM 2/22/19 - Requestor reviewed plans. Sent email closing request. - TCM
2573 Closed 01/16/2019 None
2572 Pending 01/16/2019 1/23/19 - Provided expected completion date of 2/8/19. - TCM 2/8/19 - Provided updated expected completion date of 3/22/19. - TCM
2571 Pending 01/15/2019 1/23/19 - Provided expected completion date of 2/8/19. - TCM 2/25/19 - Sent email to requestor providing an update on the request and options for receiving installment 1 of records from TRAKiT. - TCM 3/14/2019 - Sent electronic files currently available via Hightail. Emailed update to requestor. PLN2006-00036 paper file available for review. Expected completion date 4/15/19. - TCM 3/19/19 - Sent responsive emails and additional file for PRA2014-00019 from P drive. Awaiting response on viewing PLN2006-00036. If no response by 4/15/19, will close request. - TCM
2570 Closed 01/11/2019 1/11/19 - Request received and fulfilled by Permit Center Manager Darci Donovan. - TCM
2569 Referred 01/14/2019 1/22/19-Referred requestor to contact Sammamish Plateau Water and Sewer. AK
2568 Referred 01/13/2019 1/14/19: Forwarded to Eastside Fire & Rescue for documents. LH
2567 Closed 01/11/2019 1/17/2019: Emailed Mr. Larson to get clarification on search parameters. 1/17/19: received a response to choose Option #2: 2. All emails “TO” and “FROM” Scott Hamilton and Miki Mullor. 1/22/19: Conducted an email search and downloaded results. LH 3/18/19 - Sent responsive records via Hightail. Emailed requestor and closed request. - TCM
2566 Closed 01/10/2019 1/10/19 - Request received via email. Manually logged into system. File sent as attachment to email filed in PRR folder. - TCM 1/11/19 - Received an amendment/clarification to request to include the year 2017 as well. - TCM 1/17/19 - Sent email to requestor with expected completion date of February 15, 2019. - TCM 1/18/19 - Sent email to requestor explaining that we do not have records responsive to the request as written, however we have other records which may show some of the information being requested. Awaiting reply as to whether there is interest in these records. - TCM 1/18/19 - Provided first installment of records via Hightail. - TCM 3/8/19 - Provided final installment of records via Hightail. Closed request. - TCM
2565 Closed 01/10/2019 1/17/19 - Requested clarification and received response from requestor. Ran email search and produced responsive records. Sent nonexempt emails to requestor via Hightail. Possibly exempt emails were sent to the attorney for review. Will provide their expected completion date once it is made available. - TCM 2/13/19 - Sent attorney-reviewed emails via Hightail and closed request. - TCM
2564 Closed 01/10/2019 1/17/19 - Provided third party notification to consultant which submitted proposal and send email to requestor informing of process. If no court order is received by 2/1/19, will release record on 2/4/19. - TCM 1/18/19 - StoneShare informed the City that it will not be seeking a court order to protect the disclosure of the record. Sent proposal to the requestor via email. - TCM
2563 Closed 01/09/2019 1/16/19 - Provided expected completion date of Mar 29, 2019 with first installment date of Jan 22, 2019. - TCM 1/18/19 - Provided first installment of records. Final installment due March 1, 2019. - TCM 3/1/19 - Sent image version of records since sending PDF files not deemed safe yet by IT due to ransomware attack. - TCM 3/4/19 - Sending PDFs now deemed safe so sent original PDF of agreement via Hightail. Emailed requestor and closed request. - TCM
2562 Abandoned 01/09/2019 1/16/19 - Provided expected completion date of Jan 25, 2019. - TCM 1/23/19 - Provided revised expected completion date of 2/8/19 - TCM 2/7/19 - Request withdrawn by requestor. - TCM
2561 Abandoned 01/09/2019 1/16/19 - Requested clarification. If no response by 2/15, will process in the broadest extent. - TCM 1/17/19 - Request withdrawn by requestor. - TCM
2560 Pending 01/09/2019 1/16/19 - Provided expected first installment date of Feb 1 and final completion date of Mar 1. - TCM 2/1/19 - Informed of ransomware attack and inability to provide first installment. Provided new expected completion date of 4/5/19. - TCM 3/15/19 - Provided update that 4/5 date is still on target and requested clarification for one item. If no response by 4/15, will consider that portion of the request abandoned. - TCM
2559 Closed 01/09/2019 1/9/19 - Requested and received clarification. Sent all records on file for permit #BLD2016-03780 via Hightail and closed request. - TCM
2558 Pending 01/09/2019 1/16/19-Sent 5 day response.First estimated installment date 2/22/19. AK 1/29/19 - Sent via Hightail the scan of the notice of mailing affidavit for the 12/28/16 notice requested. - TCM
2557 Referred 01/09/2019 1/9/19 - Referred to King County as the City does not have either record on file and the house was constructed prior to Sammamish incorporation. - TCM
2556 Closed 01/09/2019 1/9/19 - Provided permit detail reports for the three permits we have on record. Referred to KC for additional permits as home was built prior to Sammamish incorporation. Records sent via email. - TCM
2555 Closed 01/07/2019 1/9/19-Emailed with document.Waiting for response if she would like further permits sent from storage. AK 1/11/19-Requestor emailed her request had been satisfied and to close request. AK
2554 Closed 01/04/2019 1/11/19 - Provided responsive records via email along with response from Deputy Director Paston. - TCM
2553 Closed 01/04/2019 1/7/19: Sent requested documents via HIGTAIL. LH
2552 Referred 01/04/2019 1/7/19: requested information was completed in 1988 before incorporation. Referred requestor to King County. LH
2551 Closed 01/04/2019 1/4/19 - Request received by Haim Strasbourger and forwarded to Clerks to process as a PRR. - TCM 1/8/19 - Sent email with geotech report and informed that as-builts are in paper and available for review at City Hall. - TCM 1/8/19 - Located electronic civil plan set and sent via Hightail. Closed request. - TCM 1/9/19 - Requestor notified City that additional records are requested. Reopened request. Located records and sent them via email. Closed request. - TCM
2550 Closed 01/04/2019 1/7/19: Emailed plat map of the Ridge at Pine Lake. LH
2549 Closed 01/03/2019 1/3/19: Forwarded request to Public Works for a response and reply by January 10, 2019. LH 1/10/19: Sent requested traffic counts and provided link to Council Meeting Packet. LH
2548 Pending 01/03/2019 1/3/19-Received a handwritten public record request. Entered into public record request manager. AK 1/10/19 - Sent 5-day notice via email. First installment date is expected for Feb 1, 2019 with expected completion date of Sep. 27, 2019. - TCM 1/14/19 - Requested clarification for point #2. If not received by 2/13/19, will process as written. - TCM
2547 Closed 01/03/2019 1/3/19: Emailed Klahanie plat map for Div. 23. LH
2546 Closed 01/02/2019 1/2/19: no documents were located in TRAKIT relating to request. LH
2545 Referred 01/01/2019 1/3/19-FWD request to permit center manager. Emailed Karen. Close request.AK