Athletic Fields Study

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Project Overview:

With a high percentage of the population under 18 years old, Sammamish athletic fields are in high demand. The Parks & Recreation Department (Parks) receives continued feedback from field user groups that there are insufficient facilities to accommodate their needs.  In addition, through the recent update of the city’s Parks, Recreation and Open Space plan sport fields’ enhancements were identified as a priority recommendation for the Sammamish parks system. With a rapidly growing population, limited undeveloped, sizeable and relatively flat land and the upcoming loss of a field, additional athletic facilities are needed. Appropriate field types and surfaces need to be identified as well as consideration of conversion of fields from natural to artificial turf. Parks is pursuing this comprehensive study to provide a thorough account of how many and what type of fields are sufficient to maintain a desired level of service, both now and in future years.

ANTICIPATED SCOPE OF WORK

It is anticipated that the scope of work for the Comprehensive Athletic Fields Study will likely include the following:

  1. Existing Facilities and Use Analysis – Review existing fields, both within City limits and those fields close to City limits that serve user groups within Sammamish. This analysis of existing facilities shall include current and historical participation levels, current and future demographics/population, current field scheduling, participation and facility trends. If deemed necessary, the consultant shall interview user groups to acquire data about age groups served, number of players and teams, field requirements and dimensions, season of play, and needs for the future.

  2. Needs Assessment – Based on data gathered through the ‘Existing Facilities and Use Analysis’ determine number and types of fields needed to satisfy current and future needs of the community.  

  3. Management Recommendations – Identify potential cost-saving measures and/or opportunities for operational efficiencies within the current system.       

  4. Decision Matrix - Develop a decision-making matrix that will guide the City in determining priority for improvements to existing fields or development of new fields. The matrix rankings should consider cost, capacity, user group needs, site conditions, and neighborhood concerns. Recommendations should include immediate (2-5 years) near-future (5-10 years) and future (10-20 years) rankings.

  5. Facility Recommendations – Develop recommendations and site specific conceptual plans for the field improvements identified as “immediate” in the above. The City may request planning level cost estimates for field improvements identified as “immediate” and “near-future” in the above. 

  6. Report – A written report shall be included detailing the above scope of work and methodology used in preparing the analysis and recommendations. The Consultant shall supply to the City two (2) full color bound copies, an electronic version in the software used to generate the report, as well as a PDF version.  All drawings, maps, graphics and cost estimates shall be supplied to the City electronically in original software format.

PROJECT BUDGET

A budget of up to $40,000 is a part of the Request for Proposal. Upon selection of a qualified consultant, scope and fee shall be negotiated.

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