Public Record Request

If you see this field please ignore it:
First name:
Last name:
Cell Phone:
Email Address:
Staff Entry:
Requested Documents:
Please be specific in describing the records being requested. Providing additional information such as title, dates, or department the record may be located will help reduce the time necessary to provide your requested records.


You are welcome to submit a request for any public record, however it may take longer than usual to retrieve them.  The City has experienced a Ransomware Attack on its network, making the network (and all electronic records stored there) temporarily inaccessible. 

Staff will provide an expected completion date for your request with this in mind and assist you in any way possible to help fulfill your request.  Thank you in advance for your patience and understanding.

The City will respond to your request within five (5) business days either with your requested record(s), providing a date the City expects to fulfill your request, asking for clarification, or denying your request. 

For more information, please visit the FAQ page.

Your public records request will be categorized into one of four groups according to the nature, volume, and availability of the requested records as well as the complexity of the request.

Category 1: Records are easily identified and immediately accessible, requiring little or no coordination between departments.  Category 1 requests may take between 5 and 30 business days to fulfill.

Category 2: Request involves a large number of records which may not be easily identified, located and accessible, require some coordination between departments, or may require third-party notification.  Category 2 requests may take between 30 and 120 business days to fulfill.

Category 3: Request meets Category 2 criteria but is also complex, broad or vague and requires significant coordination between multiple departments, research by City staff who are not primarily responsible for public disclosure, and/or review by public disclosure staff to determine whether any of the records are exempt from production.  Category 3 requests may take between several months or up to a year to fulfill.

Category 4: Request meets Category 3 criteria but also requires legal review and/or additional assistance from third-parties in identification and assembly.  Category 4 requests may take between several months or more than a year to fulfill.

For more information, please review the City’s Public Records Act Rules.  Please direct Public Records Request questions to the City Clerk’s Office via email to or by phone: 425-295-0511.